COVID Policy

Norwescon 45: All Vaxxed and All Masked

Norwescon 45: All Vaxxed and All MaskedNorwescon is more than just a convention: it is a community. As such, we all have a duty to protect each other and keep our community safe.

Norwescon 45 is requiring all attending members, staff, guests, and performers to show proof of full vaccination at registration and wear a mask at all times while in convention space, unless actively eating or drinking in designated areas. Proof of vaccination will be satisfied by any complete series of vaccination against COVID-19. We strongly encourage all members to ensure their vaccination is up-to-date with the most recent booster.

If you have questions or concerns about the available COVID-19 vaccines, please check out this great web page from the CDC: Myths and Facts about the COVID-19 vaccines.

ConCom Planning Meetings

In-person attendees at ConCom planning meetings must be fully vaccinated (meaning at least 14 days have elapsed since completion of all doses of a primary vaccination series) and wear properly fitting masks unless actively eating or drinking. Virtual attendance via Zoom is available for volunteers who are unable to attend in person.

What about people who can’t be vaccinated?

We’re sorry you won’t be able to attend in person this year. While we recognize there are individuals who cannot be vaccinated, we will not make exceptions to the policy. This includes persons who have medical reasons for not being vaccinated and children who are under the age of vaccine approval.

Will you refund my membership if I can’t attend because I’m not vaccinated?

Yes. If you or a member of your family cannot be vaccinated, and therefore you cannot attend, we will refund your membership. Please contact

What do you mean by “fully vaccinated”?

To be considered fully vaccinated against COVID-19, you must have received the second shot of a two-dose mRNA vaccine (such as Moderna and Pfizer) or a single dose vaccine (such as Johnson & Johnson) no later than March 23, 2023, which is two weeks prior to the start of Norwescon 45.

We strongly encourage all members to ensure their vaccination is up-to-date with the most recent booster.

What do you accept as proof of vaccination?

We will accept your original vaccination record card, official electronic documentation (digital file or QR code as generated by the WA Verify system), or a clear, legible photo of your original vaccination record card.

For our out-of-state (or out-of-country) members: We are using the SMART Health Card Verifier app to check QR codes for digital records. As long as your local system ties into the SMART verification system, your QR code should work fine (but we hesitate to make an unqualified guarantee; make your packing decisions accordingly).

How serious are you about this mask thing?

COVID-19 vaccines are an important tool to help manage the pandemic, but we are requiring masks as an additional precaution. Properly worn masks covering nose and mouth are required for all convention members and guests in all convention spaces, except when actively eating or drinking in designated areas. Failure to comply will be considered a Code of Conduct violation and may result in your badge being revoked.

What about children?

Children over six will also need to show proof of vaccination and mask while in convention space. Vaccinations and masking are highly recommended, but not required, for children under six. Please forward any requests for special accommodations to

Will the Art Show and Dealers' Room still be open to the public?

Yes, they will. As in past years, our Art Show and Dealers’ Room will be open to the public. However, we will still require masks and proof of vaccination to enter these spaces. Non-members who wish to visit either area will be asked to stop by our Registration area to provide proof of vaccination.

This page last updated Mar 13, 2023 @ 10:58 am.