The Norwescon Stuffing Party will be held Sunday, March 24 at the SeaTac DoubleTree Hotel at 1 p.m. If you are bringing materials to put into the bags, please show up at noon. The room will be on the daily meeting boards at the hotel entrances. Stuffing should be over by 4:00 PM at the latest.
Please join us for fun and games as we take pieces of paper, paperback books, buttons and coupons and marry them together to form the packets that everybody receives at Registration. The more people we have, the faster it will go. Be the first in your neighborhood to see what sort of goodies everyone will receive. Cop a button or two advertising the next big movie. We might even have the latest programming grids on the wall for your perusal.
Working at the stuffing party counts towards hours worked at the con. Norwescon volunteers receive perks like early seating at the Masquerade and are entered into drawings for many items donated by Norwescon dealers. The drawings take place early Sunday afternoon of the con.
Please note: People attending the Stuffing Party will have to pay for their own parking. Parking should be $8.
If you or your organization has fliers or other material that you wish to include in the packets, you may either arrange to get them to the Norwescon Transportation Department by Thursday, March 21, or bring them to the hotel yourself by noon on March 24.
If you wish to mail materials in, please send them to:
19705 Scriber Lake Road
Suite 103, #151
Lynnwood, WA 98036
(NOTE: Due to changes at the post office, this is a new address as of March 1st, 2013. If you started planning to send us material before March 1st, please double-check the mailing address to be sure we get your goodies!)
Please remember that materials mailed in must ARRIVE by March 21. If the shipment is very large (more than 200lbs) then the Transportation department must be informed ahead of time of what it is, who is sending it, the estimated arrival date, the shipping company, and the shipping company tracking number, once it is shipped.
If you wish to hand-deliver materials before the stuffing party, please contact the NWC Transportation Dept. at firstname.lastname@example.org and make arrangements. The Transportation Dept. would appreciate advanced notification of any materials that are brought to the stuffing party or mailed in advance, but that is not a requirement.
NOTE: Norwescon reserves the right to reject any material deemed unsuitable or inappropriate. (This has very rarely been an issue in the past.) Any materials placed in the registration packets must be appropriate and suitable for a mixed audience of SF fen, including those under 18. Norwescon does not sort the packets by age of recipient or any other demographic criteria. Non-SF&F related commercial or political materials may not be accepted. If you are at all concerned about your material, please submit a sample to the Con Chair for review in advance. Any materials not reviewed in advance will be reviewed by the Con Chair at the stuffing party and may be rejected at that time.
Organizations that wish to include fliers or coupons are asked to help with the stuffing if feasible, but that is not a requirement. If you are bringing materials to the stuffing party yourself, please be on time. In the past, those that have brought material in late usually ended up in a corner of the room adding their materials to the packets that have already been stuffed. Not nearly as much fun as being in the conga line of stuffers. We plan to stuff ~3500 packets, so plan accordingly. Excess materials will be placed on the flier rack at the start of the con.