Norwescon 38 PostCon Report

Norwescon Executive Team
Thu, 05 Nov 2015 23:05:01 +0000
Blog, Chair, Executive Team, Norwescon 38

Norwescon had a good year this year. Thanks to the popularity of our GoHs, we drew in a large number of new members, while still keeping costs under control. We ended with a surplus, which goes into our reserves to be used for years when we run at a loss.

The report below is as follows. First, Figure 1 shows a big picture overview of net income, net expenses, and expenditures by department. Please note that the expenditures by department will not directly add up to the net expenses because some expenses do not line up under the departments. Second, Figure 2 provides an alternative report that breaks income and expenditures out into different categories across departments, but in groupings that may more closely resemble how you think about the money we spend at the convention. Included in this chart is a listing of the budget codes that comprise each grouping, so that you can get a sense of the interdepartmental nature of our spending.

Our capital expenses this convention year included a combination of new computer gear for registration and security, plus several new refrigerators and freezers for hospitality and the green room.

Figure 1—Big Picture NWC 38

Department | Budget Amount | Amount Spent
Chair | $19,260 | $16,461
Vice-Chair | $35,435 | $30,477
Business | $14,920 | $12,756
Member Services | $13,375 | $11,370
Publications | $37,535 | $28,521
Convention Services | $34,450 | $30,363
Programming | $14,225 | $11,549
Personnel | $8,160 | $6,992
Special Events | $2,995 | $2,089
Capital Expenses | $9,700 | $6,790
Totals: | $189,355 | $146,009
| |
Total Income: | $205,798 |
Total Expenditures*: | $172,763 |
Net Income: | $33,035 |

*includes the above department totals plus bank charges, etc.

Figure 2—An Alternate Way

Income: | Amount | Budget Code
Memberships: | $166,601 | 601
Dealers’ Room: | $14,930 | 602
Art Show: | $8,754 | 500, 603, 501
Charity (donations to NWC) | $7,770 | 904
Misc. Income | $7,724 | 750, 751, 752, 753, 755, 900
| |
| |
Expenditures: | |
Hotel: Food and Space | $25,428 | 1110, 1149,1150,1152, 1153, 1154, 1156
Publications: | $28,521 | Total from all codes
Registration | $6,900 | 3002, 3003, 3004, 3005, 3020
Art Show | $1,534 | 3007, 3008, 3009, 3018
Equipment Rental | $15,718 | 5002, 5009
Business Expenses | $15,891 | 5012, 2004, 2011, 1010
Legal/Professional Fees | $2,500 | 2006, 2010, 2017, 2018, 5008
GOH Travel and Per Diem | $6,605 | 6006, 6007
Food and Beverage (not supplied by hotel) | $11,090 | 7003, 7006, 7008, 7010, 7011, 7014, 7015, 7016, 6013, 6014
Charity (donations by NWC) | $7,300 | 700, 710, 1025, 1026, 1027, 1028, 1029, 1032
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Capital Expense | $6,790 | 950
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