We will post openings for positions we’re looking to fill here throughout the year, but there’s a good chance that there are a number of other positions that could use a willing volunteer, or any number of other ways you can help out! If you’d like to chip in with putting Norwescon 42 together, see what’s listed below, or stop by one of our ConCom volunteer meetings. We’ll be thrilled to see you!

This page was last updated on Oct 22, 2018 @ 3:25 pm.

Member Services

To apply for any of the following positions, contact our Member Services department, or stop by one of our monthly planning meetings to volunteer in person!

Art Show Staff

Reports to Art Show Second. Work with members and artists – assist with questions, checking & scanning bids, and providing security on the floor. Customer Service skills a plus. Assists Art Show Manager and Art Show Second as needed. Helps artists register their art at con and check out of the Art Show at the end of con. Fills in other positions as needed (see other Art Show positions).

Cashier

Reports to Lead Cashier. Runs the cash registers. Helps artists register their art at con and check out of art the at the end of con. Cash handling experience a plus. Customer Service skills a must. Training available.

Charity Auction Staff

Reports to Art Show Manager. Oversees setup and breakdown of Art and Charity area. Works with Tech team in the set up and break down of equipment. Oversees the volunteers during auction.

Registration Services Staff

Reports to Registration Manager. First line customer service contact for our members. Assist with new registration and pre-registration. Cash handling experience a plus. Enters and maintains membership information into the Registration database during the convention. Updates membership information as needed. Supplies support to the Registration Services Manager and Second as needed. Learns how to work with the Registration computer program to create memberships. Gives out swag.

Personnel

To apply for any of the following positions, contact our Personnel department, or stop by one of our monthly planning meetings to volunteer in person!

Cloakroom Staff

Reports to Cloakroom Managers. Securely store and return to the appropriate person items stored by members of the convention. Special Requirements: Ability to lift 15 lbs. over your head; ability to lift 25 lbs. from floor to chest level; ability to safely and securely place and remove items on a shelf approximately 5 feet up.

Convention Lounge Hosts

Supports the Convention Lounge Hosts Lead with tasks.

Volunteer Services Second

Supports the Volunteer Services Support Host lead with pre-con and at con tasks.

Volunteer Support Staff

Supports the Volunteer Support Hosts Lead with tasks.

Programming

To apply for any of the following positions, contact our Programming department, or stop by one of our monthly planning meetings to volunteer in person!

Stage Management

Help out our pros by giving them 10 and 5 minute warnings, then opening the doors at the end of the panels. Each day, post the schedules and place the stage management forms in each of the panel rooms.

Publications

To apply for any of the following positions, contact our Publications department, or stop by one of our monthly planning meetings to volunteer in person!

Editor

Requirements: Excellent written communication skills. Availability throughout the con year, and commitment to turn items around within a tight time frame. Edits Publications materials according to the rules in the Norwescon Style Guide including (but not limited to) items for the eNewsletters, the Post Con Report, the Pocket Program Book, the Souvenir Program Book, the website, posters, flyers, bookmarks, print ads, social media and press releases. It is not necessary for you to attend the convention meetings (or even the convention) with this position.

Graphic Designer

Requirements: Access to and proficiency in the use of Photoshop, InDesign, Illustrator, or other graphic design software. Create, organize, edit, and publish design elements for the current and future convention year. Design and produce fliers, bookmarks, poster, program books, banners, signs, advertisements and other media for print, web, and presentation materials. Design graphics and layout for other media, such as the website, registration website, eNewsletter, and pocket program as needed. Communicate with printer as needed, including delivery of final product.

Grid Coordinator

Responsible for hotel maps, large scale printing, and formatting of the daily schedule grid for multiple uses. Arranges for purchase, printing, pickup, and delivery of these items to the correct locations before and during the convention. Reports to the Publications Director.

Photographer

Staff Photographers take photos of the convention attendees, panels, and activities during the weekend. Special Requirements: Ownership and operational knowledge of a DSLR camera system. Pre-convention commitment: Variable; attending and photographing Norwescon concom meetings and other events during the off-season when possible is encouraged. Commitment to attend a minimum of three full days of the convention, with availability for a minimum of five hours per day dedicated to photographing the convention. Actual schedule is set by the lead photographer. Provide final photos to the Lead Photographer following the convention for promotional use.

Photo Area Lead

Pre-convention planning and coordination with lobby and hotel services staff to create at-con photo-op areas. Research and recommendation for purchase of photo area items such as piping and backdrops. Research, solicitation, and acquisition of artwork to be used as props or backdrops for photo areas. Coordination and setup of photo areas prior to the convention. Maintenance, care-taking, and tear-down of photo areas during and after the convention.

PR Assistant

Assists the Public Relations Director as needed. Acts as a second contact on all PR activities. Assists with planning and implementing of promotional and advertising opportunities.

Social Media Minions

Searches the internet for personal and professional internet blogs, articles, and posts about Norwescon. Provides the pertinent information collected to the appropriate executive team member so that they can take action if needed. Searches the internet for personal and professional internet blogs, articles, and posts about Norwescon then responds to basic questions by referring the poster to the appropriate resource (i.e. the official web site or forums). Posts requested information to the various email lists and social networking sites. Stays informed about Norwescon web site and forum updates to increase ability to provide accurate information regarding the available resources. Suggests forum and web site content updates based on needs expressed by our members and the media.

Social Media Lead

Maintains account login names and passwords for Norwescon accounts such as Twitter, Facebook and Flickr. Delivers updates as requested to the Information Network social communities including (but not limited to): the Norwescon Google Group, Norwescon Forum, Norwescon News (RSS), Facebook, Flickr, Tumblr, and Twitter. May be asked to edit Publication materials according to the rules in the Norwescon Style Guide for rush items. May include duties listed under Social Media Minions, in lieu of available staffing. Hires and directs Social Media Minions.

Web Team Lead

Acquires control of the new website that is created for the upcoming convention year from the previous year’s manager. Also acquires access to the archived websites to access information as needed. Maintains and updates website content as requested. Creates design elements on the website as needed.

Webmaster Second

Assist the Webmaster with website updates and redesign planning and implementation. The ideal volunteer would have interest in learning enough to take over as webmaster in the future.

Special Events

To apply for any of the following positions, contact our Special Events department, or stop by one of our monthly planning meetings to volunteer in person!

Masquerade Head Den Parent

Assist Masquerade participants backstage Saturday evening. Familiarity with Masquerade process and costume construction and a calm, supportive personality preferred. Organizing and assisting the other den parents in meeting contestants’ needs. Helping maintain calm for contestants and den parents. Making sure contestants are finished with last minute adjustments in plenty of time to be turned over to the stage manager. Helping contestants access the International Costumer’s Guild repair kit when needed. Getting the winners ready to go back on stage when the judges are ready to announce them.

Masquerade Judges’ Clerk

Assist Masquerade judges on Saturday evening. Familiarity with Google Forms and basic understanding of the Masquerade process preferred.

Front House Manager

Hired by and answers to the Masquerade Director. Works with Site Services on crowd control in the hallways. Makes sure all aspects of the Masquerade in the house run smoothly.

Children’s Masquerade

Hired by and answers to the Masquerade Director. Assist Children’s Masquerade participants backstage Saturday evening.

Videographer

Tapes the Masquerade event. Edits the Masquerade tape, puts it on disc, and distributes it to interested parties.

Dances Director

Hired by and answers to the Special Events Director. Picks the dance themes, working to make sure that the themes work well with the convention theme and events at the con. Hires the DJs after checking them out for style, quality and compatability with the con needs. Works with Convention Services layout person to determine the layout of the dances. Works within their budget to decorate for the dance themes. Works with Site Services to determine security needs. Works with Personnel’s Volunteer department for door guards needs. Works with PR to send out information on a timely basis.

DJ

Hired by and answers to the Dances Director. Provide entertainment for attendees at dance. Follows the dance theme.

Event Security Liaison

Hired by and answers to the Special Events Director. Coordinate with Security Staff to provide security at Special Events. Maintains crowd control.

Event Security Liaison Assistant

Hired by and answers to the Event Security Liaison. Help Event Security Liaison to provide security at Special Events. Maintains crowd control.

Scheduled Gaming Director

Hired by and answers to the Special Events Director. Hires gaming room staff. Makes sure that the gaming room has staff at all times to keep the room secure. Sets up the fans and deodorizers. Advertises for Game Masters. Oversees scheduled gaming rooms and staff. Prints out all the signup sheets. Creates gaming schedule in a timely manner. Works with gaming companies for demos. Works with the Programming department to use Pros as Game Masters. Procures prizes for gaming (tries to get as many donations as possible). Works with Layout person to create the best room set up. Makes sure the gaming room is locked at closing each night. Gets the gaming schedule on website by timeline date or before. Provides the Publications department with write ups for the web site, etc.

Scheduled Gaming Room Manager

Hired by and answers to the Scheduled Gaming Director. Makes sure that the gaming room has staff at all times to keep the room secure. Oversees scheduled gaming rooms and staff.

Computer Gaming Coordinator

Hired by and answers to the Special Events Director. Keeps the Computer Gaming equipment in good working order. Determines if there’s a need for new equipment and barriers and arranges purchase with Special Events Director. Works with Convention Services layout person to determine room set up. Work with Personnel’s Volunteer department to get enough volunteers for set up, tear down and act as referees during games. Work with Site Services to control any crowds waiting in the halls and control the flow of traffic.

Gaming Staff

Works with gaming Shift Leads to supervise gaming room. Help people find and sign up for games, take head counts, and distribute raffle tickets. All ages accepted.

Lazer Tag/Nerf Coordinator

Hired by and answers to the Special Events Director. Keeps the Lazer Tag/Nerf equipment in good working order. Determines if there’s a need for new equipment and barriers and arranges purchase. Stays within budget while buying equipment like batteries and glow sticks. Works with Convention Services layout person to determine room set up. Work with Personnel’s Volunteer department to get enough volunteers for set up, tear down and act as referees during games. Work with Site Services to control any crowds waiting in the halls and control the flow of traffic.

Sunday Event — Fannish Olympics

Hired by and answers to the Special Events Director. Works with the Layout person to establish number of tables available and their locations. Creates rules and forms. Gets info to Publications department to be disseminated. Goes through applications and confirms applicants qualify. Picks deadlines. Works with Site Services to ensure security Oversees the set up, selling, and tear down.

Concerts Scheduler

Hired by and answers to the Special Events Director. Main contact with the performers. Creates write up of the events for Publications. Works with Convention Services Layout person for the event layout. Talks to Convention Services Site Services to determine security needs for the event.

Concerts PR

Hired by and answers to the Concerts Scheduler. Works with PR to send out information on a timely basis.

Hero Corps Coordinator

Please see the Special Events Director for a position description.

Masquerade Half Time

Please see the Masquerade Director or Special Events Director for a position description.

Masquerade Head Ninja

Please see the Masquerade Director or Special Events Director for a position description.

Masquerade Lighting

Please see the Masquerade Director or Special Events Director for a position description.

Masquerade Sound

Please see the Masquerade Director or Special Events Director for a position description.

Masquerade Spot Operator

Please see the Masquerade Director or Special Events Director for a position description.