Norwescon offers table space to clubs, groups, conventions, and organizations that promote science, science fiction, fantasy, costuming, and other fannish pursuits. This table space is an opportunity to share your enthusiasm with Norwescon members who have similar interests.

We are looking for:

  • Clubs, groups, conventions, and organizations that align with the interests of our membership.
  • Applicants/organizers who have a membership to Norwescon and who will staff the table for the duration of the convention.
  • Applicants/organizers who conduct their business with the convention in a pleasant and professional manner.
  • Clubs, groups, conventions, and organizations that are willing to have their members volunteer for a few hours at the convention would be appreciated.

Fees

  • Clubs, groups, conventions, and organizations that promote science, science fiction, fantasy, costuming, and other fannish pursuits are the heart and soul of our geeky culture, so we do not charge for the tables.
  • However, each person staffing a fan table must be registered with the convention and wear their Norwescon membership badge.

Club/Fan Table Facts

  • We provide 3′ of half table space and one (1) chair.
    • On a space available basis we will provide 6′ tables and two (2) chairs.
  • Power may be available at some tables; please contact the club table liaison in advance with your power needs.
  • Because table space is limited, display items should fit on the table top or behind the table. Please contact the club table liaison if you have concerns about available space. We may be able to find a location that suits your needs.
  • No goods or services may be sold at the tables with the following exceptions:
    • Memberships
    • Club, convention, or organization publications
    • Fundraising items (pins, pens, ribbons, etc.)
    • Raffles and membership drawings
  • With permission of the club table liaison, assigned table space may be shared with other fannish groups. Tables cannot be sold or sublet.
  • Prepare to staff your table space throughout the convention. Table space will be set and ready for you at around noon Thursday through 3:00 p.m. Sunday. Expect to staff tables until 5:00 p.m. on Thursday, Friday, and Saturday. Tables may be removed after 5:00 p.m. to accommodate convention programming or social events.
  • Applications are reviewed, and selections are juried to ensure a balanced selection of interests.
  • The priority deadline for club table requests is Nov. 20th, 2017. After the deadline, tables are reviewed on a case-by-case basis.
  • Applicants will be notified early in 2018 whether their applications are approved.

NWC41 Lobby Table Registration

Please use this form to submit your request:
  • (100 word limit)
  • As there are a limited number of prime table locations, Norwescon will be prioritizing these locations to groups which are willing to use ½ of a 6-foot table, sharing the table with another group.
  • If possible, we would like our table space to be placed next to the following group(s):
  • A Norwescon membership is required to confirm a club table. Please enter the name(s) of the person or people from your group who have Norwescon memberships and will be staffing your table.
  • Norwescon requires that lobby tables be staffed on all four days of the convention. If your table is not staffed Norwescon has the right to give your table to a different group or move your table a different location.

Questions or comments? Contact us at clubtables@norwescon.org.